Book an entire aircraft for events and trade fairs

Every large-scale event has its own rhythm: last-minute invitations, saturated airport slots, confidentiality requirements or arrivals coordinated to the nearest quarter-hour. In this context, chartering a private jet is not a luxury, it’s a strategic lever.

At AEROAFFAIRES, we’ve been helping companies, event agencies and major brands for over 30 years to manage their tailor-made event travel needs. From the first flight to the last take-off, we ensure seamless logistical continuity, with a single dedicated contact and up-to-the-minute responsiveness.

Whether you’re organizing a presence in Davos, a fashion show in Paris or a product launch in Dubai, we orchestrate all your flights by light, medium or long-haul private jet, helicopter shuttles and ground transfers with precision, in direct liaison with airports, security agents, concierge services and on-site organizers.

Our services for your events

Every event has its own set of specifications. At AEROAFFAIRES, we tailor our solutions to your time, security and multi-site coordination constraints.

Here’s what we can do for you:

• Chartering private jets or group aircraft
  For technical teams, VIP guests, press or executives, with schedules adjusted to the needs of the program.
• Slot management at congested airports
  Anticipated coordination of landing and take-off slots, even on busy platforms (Nice, Zurich, Geneva, Milan-Linate…).
• Organization of customized shuttle flights
  Round-trip or multi-stop flights between different event sites (e.g. Cannes ↔ Geneva ↔ Milan).
• Complete aircraft personalization
  We offer you a 100% customizable solution, including exterior flocking,interior trim in the colors of your brand or event, and customized welcome kits (menus, stationery, on-board gifts, adapted crew uniforms). Ideal for product launches, press tours or high-visibility corporate events.
• Complementary transfers
  Reservation and follow-up of your helicopters, chauffeur-driven limousines, maritime shuttles or armored cars if required.
• A dedicated 24/7 assistant
  A single point of contact, available in real time, from planning to the return of the last passenger.
• Emergency solutions
  We can mobilize an aircraft in less than 2 hours, even at night or on weekends.

Types of events we cover

AEROAFFAIRES is involved in all major events where timing and quality of service are essential. Here’s an overview of the types of events we cover every year:

Economic forums & international summits
World Economic Forum (Davos), COP, G7, G20: confidential charters for executives, delegations or institutional groups.

Customer example: International
CAC 40 GROUP

Event: Davos Economic Forum (Switzerland)

Mission: transport two delegations (CEO + strategy team) from Paris and Milan, with coordinated arrival in Zurich.
Our added value: Management of priority slots in Zurich, synchronization with on-site security, chartering of helicopters for the Zurich → Davos leg to avoid 4 hours of snowy driving.

Major sporting events
Formula 1 (Monaco, Silverstone, Abu Dhabi), Roland-Garros, US Masters Augusta, Super Bowl, Olympic Games: coordination of VIP, sponsor and guest flows, including group and last-minute charters.

Customer example: high-end car manufacturer

Event: Monaco F1 Grand Prix

Mission: Transport of 12 press guests + 6 international VIPs to Nice and Monaco.
Our added value: Chartering of two jets + five helicopters in private shuttles. Personalized welcome on the tarmac and cabin branding in the colors of the new model presented during the weekend.

Cultural & artistic events
Cannes Festival, Art Basel, Venice Biennale, TEFAF Maastricht: management of multi-stage routes, synchronization with security teams or collectors’ concierge services.

Customer story: Audiovisual production company

Event : Cannes Film Festival

Mission: transfer of a 9-person technical team + director from London for the “montée des marches”.
Our added value: Flight chartered within 24 hours with total flexibility on the return schedule, despite traffic peaks in Nice. Complete management of customs formalities and oversized baggage (filming equipment).

Fashion shows and luxury fairs
Fashion Weeks (Paris, Milan, New York), Monaco Yacht Show, Geneva Motor Show: presence in several cities in just a few days, with a personalized on-board experience.

Customer example: haute couture house

Event : Fashion Week

Mission: organize travel from Paris to Milan to New York for the creative team and models in 5 days.
Our added value: Planning of a multi-flight program with customized mid-size aircraft, coordination of slots on 3 continents, adaptation to constantly changing schedules.

Corporate conventions & product launches
For your roadshows, international seminars, press events or customer tours: we adapt the air program to your field logistics.

Customer example: European tech group

Event: Product launch & corporate roadshow

Mission: charter a jet for a press tour of 3 European capitals in 48 hours.
Our added value: Optimization of the itinerary according to conference schedules, full cabin branding, presence of an AEROAFFAIRES project manager on the tarmac at each stopover.

Confidential & invitation-only events
Galas, private dinners, auctions, brand residencies: maximum discretion, dedicated support, coordination with your in-house teams.

Customer example: patron of an art auction

Event: confidential

Mission: organization of a discreet flight between Geneva and London, with an ultra-private reception.
Our added value: Completely anonymous operation, flight chartered in 2 hours with unidentifiable aircraft, no press presence and no announced welcome at stopovers.

Why choose AEROAFFAIRES for your events?

In a context where room for maneuver is limited and image stakes are high, entrusting your flights to a generalist player can become a risk. AEROAFFAIRES puts at your disposal a structure tailor-made for demanding events.

• Operational event expertise
  More than 20,000 international assignments, including several hundred for major trade shows, forums and festivals.
• Local knowledge of the busiest airports
  Our team anticipates saturation periods (Cannes, Davos, Miami, Basel, Dubai…) and guarantees you priority slots.
• A personal assistant for your mission
  A single point of contact, available 24/7, capable of reacting in real time to any change in schedule, even at H-2.
• Direct access to +8000 aircraft
  Light jets, long-haul aircraft, group aircraft, helicopters: selected according to the precise needs of your operation, with no hidden extras.
• Comprehensive, integrated logistics
  Flight coordination , land and sea transfers, customs formalities, VIP welcome, personalized on-board services.
• A responsible approach
  All our flights are carbon-compensated by default, at no extra cost to the customer. An active policy of environmental commitment.

Une question ? Contactez notre équipe

Isabelle CLERC

CEO AEROAFFAIRES

François-Xavier CLER

Founder AEROAFFAIRES

Our airline experts remain at your disposal to help you at every stage of your reservation.

Call us (US)

UK +44 20 4586 0762